Ezzy HRM is a human resources and payroll service for employers in Seychelles and their employees, available at ezzyhrm.com and as a mobile app. This policy explains what information Ezzy HRM holds and how it is used.
Your employer decides what is recorded about you in Ezzy HRM and is responsible for it. Ezzy HRM stores and processes that information on your employer's behalf.
Information we hold
- Sign-in details: your name, email address and password. Passwords are stored only in scrambled (hashed) form; nobody at Ezzy HRM or your employer can read them.
- Employment records: position, department, contract type, start and end dates, salary, bank details, national identity number (NIN), tax and Seychelles Pension Fund details, entered by your employer for payroll and legal compliance.
- Pay records: payslips, loans, salary advances, allowances and deductions.
- Attendance: clock-in and clock-out times and your roster. When you clock in with the mobile app, your location at that moment may be recorded so your employer can confirm you were at work; the app does not track your location at other times.
- Face and fingerprint terminals: where your employer uses a terminal at the workplace, your face or fingerprint template is stored on that terminal only. Ezzy HRM's servers receive your clock times and a note of which method you are enrolled with; the templates themselves are never sent to or stored on our servers.
- Profile photo: if you or your employer adds one.
- Leave records: leave requests, balances, approvals and, for sick leave, whether a medical certificate was received.
- Documents: files your employer uploads to your record, such as a contract or work permit.
- Emergency contact: if you provide one.
How we use it
Only to run the HR and payroll functions your employer uses: rosters, attendance, leave, payroll, final pay and the reports required by Seychelles law. We do not sell personal data and we do not use it for advertising.
Who can see it
- You can see your own profile, roster, attendance, leave and payslips.
- Your employer's owners and HR administrators can see and edit the records of their own business. One business can never see another business's data.
- Ezzy HRM support staff may access a business's data to provide support; this access is logged.
Services we use
- Hosting: data is stored in a managed database with Railway, and the website is served by Vercel.
- Sign-in: Ezzy HRM's own email and password sign-in. Older versions of the mobile app (before 1.0.3) sign in through Clerk (clerk.com), which then holds your email address and a scrambled copy of your password.
- Card payments: when an employer pays its Ezzy HRM subscription by card, the payment is handled by Stripe. Ezzy HRM never sees or stores card numbers. Employees' data is not shared with Stripe.
- Email: if your employer turns on email (for example, payslips by email), messages are sent through our email provider.
How long we keep it
Employment and payroll records are kept for as long as your employer uses Ezzy HRM and for any period Seychelles labour and tax law requires them to be kept afterwards.
Your rights
You can ask to see, correct or delete your personal data by contacting your employer's HR administrator, or by emailing us at info@ezzyhrm.com. Some records must be kept by law even after a deletion request. See our account deletion instructions.
Contact
Questions about this policy: info@ezzyhrm.com.